Job Opening

Posting Title: Library Assistant, G5
Department/Office: Department of Public Information
Duty Station: NEW YORK
Posting Period: 12 February 2018 - 13 March 2018
Job Opening Number: 18-Documentation and Information -DPI-92363-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Information Analysis and Metadata Unit, Dag Hammarskjold Library, Outreach Division, Department of Public Information (DPI). The Library Assistant post reports directly to the Librarian/Cataloguer and the Unit Chief of the Information Analysis and Metadata Unit.

The Dag Hammarskjold Library’s primary function is to enable the delegations, Secretariat and other official groups of the Organization to obtain, with the greatest possible speed, convenience and economy, the information and documentation needed in the execution of their duties.


Within delegated authority and under appropriate level of supervision, the Library Assistant provides skilled operational cataloguing, indexing and research support to librarians, and will be responsible for the following duties:
•Pre-catalogues UN documents and publications, and other items of information acquired by the Library - creating appropriate level of bibliographic, item and controlled vocabulary metadata based on guidelines, standards, cataloguing rules, classification schemes, and other tools.
•Performs basic library circulation functions, including retrieval, check-out, discharge and recalls of materials.
•Conducts basic research preparatory to metadata creation and updating of selected resources.
•Performs collection maintenance according to the library’s classification systems and specialized collection arrangements.
•Supports more senior library staff in the maintenance and development of electronic and other reference tools, and the compilation of bibliographies.
•Assist in ensuring completeness of UN print and electronic documents collection.
•Assists in accessioning, disposition, description, and database updating activities as they relate to individual collections.
•Provides technical support and instruction to library patrons using electronic resources and reference tools.
•Performs initial actions in order to acquire updated materials.
•Performs digitization functions, including scanning, creating digital objects and postings to designated repositories.
•Drafts routine responses to enquiries for approval of section and/or unit chief.
•Provides document delivery services as required.
•Provides administrative support to the unit and section chiefs and undertakes other duties as assigned.


•PROFESSIONALISM: Knowledge of library operations, ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


High school diploma or equivalent.

Work Experience

A minimum of five years of experience in library work, including two years in roles devoted to the creation and maintenance of metadata in support of cataloguing, classification and indexing of print and electronic documents and publications using integrated library systems, and information management standards and tools, such as UNBIS Thesaurus (UN Bibliographic Information System Thesaurus), AACR2 (Anglo-American Cataloguing Rules), and MARC21 (Machine-Readable Cataloguing), or similar system, is required. Experience with working in an international setting is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia, may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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