vacance de poste

Intitulé publication: Legal Assistant, G5
Intitulé code d’emploi: LEGAL ASSISTANT
Département / Bureau: United Nations Joint Staff Pension Fund
Lieu d'affectation: NEW YORK
Période de candidature: 01 février 2018 - 02 mars 2018
No de l’appel á candidature: 18-Legal Affairs-UNJSPF-92438-R-New York (R)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

These positions are located primarily in the Office of Legal Affairs and the United Nations Compensation Commission, but may also be found in other offices throughout the United Nations Secretariat. Incumbents typically report to a Principal or Senior Legal Officer.

Responsabilités

Within limits of delegated authority and depending on location, the Legal Assistant may be responsible for the following duties. (These duties are generic, and may not be performed by all Legal Assistants.)

At this grade level, Legal Assistants typically provide a combination of general office, legal, meetings servicing and other administrative support within a work unit/team. Depending on assignment, an incumbent typically:

• Researches and compiles legal materials for use in the preparation of legal opinions, for inclusion in studies and reports and for matters before the administrative tribunal.
• Handles, or refers to the appropriate officer as appropriate, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to specific legal activities, instruments, etc.
• Under supervision, may review, summarize and index significant rulings, legal opinions, recommendations, etc.
• Under supervision, may review, verify and process legal instruments ensuring conformity to relevant guidelines and requirements, extract key data and update database, monitor requisite follow-up actions, approvals, etc.
• Under supervision, may edit and conduct final check for accuracy of a variety of specialized legal documentation, instruments, publications and related correspondence.
• Services various committees, hearings and other meetings; selects and compiles relevant background materials; assists in the preparation of relevant documents; attends meetings and drafts minutes/notes; monitors follow-up actions, etc.
• Coordinates ceremonies (e.g. signings, etc.) and related meetings, ensuring timely receipt of legal instruments and other requisite documentation.
• Assists in the preparation of legal documents for electronic storage, access and circulation/publication, including document scanning and conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes, etc.
• Creates, as necessary, maintains and updates internal databases; generates a variety of standard and non-standard statistical and other reports from various databases.
• Provides initial technical support to users to resolve hardware/software problems and provides a link with the ITSD Support Help Desk; assists in forecasting budget for information technology requirements; maintains an inventory of existing computer equipment.
• Provides general office support services; drafts, edits, proofreads and finalizes for signature and/or process a variety of correspondence and other communications.
• Sets up and maintains reference files/records (electronic and paper).
• Schedules appointments/meetings, monitors deadlines, etc.
• Coordinates administrative services (e.g. translation of legal publications,) to include preparing and monitoring requests, liaising with relevant units, and maintaining related statistics for reporting purposes as required.
• Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
• May provide guidance/training to less experienced staff.
• Performs other ad hoc duties as assigned.

Compétences

• PROFESSIONALISM: Knowledge of organizational legal protocols and activities. Ability to conduct research from standard research sources, analyze information and compile relevant legal materials/information. Ability to show tact and discretion in dealing with confidential matters and materials. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• COMMITTMENT TO CONTINUOUS LEARNING: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Formation

High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.

Expérience professionnelle

Several years of experience in paralegal work, conference servicing, general office support or related area.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Méthode d'évaluation

L’évaluation des candidats qualifiés pourrait inclure un exercice d’évaluation, pouvant être suivi d’un entretien d’appréciation des compétences.

Notice spéciale

Le recrutement pour ce poste est exclusivement local.

Passer avec succès le Test d'aptitude standardisé pour les services généraux (GGST - Global General Service Test) est un prérequis pour être considéré comme un candidat potentiel à un recrutement pour les postes des Services Généraux au sein du Secrétariat des Nations Unies.

Avoir passé avec succès le Test d’aptitude aux fonctions d’appui administratif (ASAT - Administrative Assessment Support Test) en anglais aux Sièges du Secrétariat des Nations Unies, à la Commission économique pour l'Afrique (UNECA), à la Commission économique pour l'Asie Occidentale (ESCWA), le Bureau des Nations Unies à Genève (UNOG), le Bureau des Nations Unies à Vienne (UNOV), le Tribunal pénal international pour le Rwanda (ICTR) ou le Tribunal pénal international pour l'ex-Yougoslavie (ICTY) peut être accepté en lieu et place du test GGST, sous réserve de la confirmation de sa validité.

Charte des Nations Unies

Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. (Charte des Nations Unies - Chapitre III, Article 8). Le Secrétariat des Nations Unies est un espace non-fumeurs.

Aucun frais de dossier

L’ONU NE PERÇOIT DE FRAIS À AUCUN STADE DU RECRUTEMENT (DÉPÔT OU TRAITEMENT DE LA CANDIDATURE, ENTRETIEN, FORMATION, ETC.), ET ELLE NE DEMANDE AUCUNE INFORMATION BANCAIRE.

Désolé, cet appel à candidature n'est plus disponible.
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