vacance de poste

Intitulé publication: Inventory and Supply Assistant, G5
Intitulé code d’emploi: SUPPLY ASSISTANT
Département / Bureau: United Nations Interim Force in Lebanon
Lieu d'affectation: NAQOURA
Période de candidature: 13 février 2018 - 14 mars 2018
No de l’appel á candidature: 18-Logistics and Supply Chain-UNIFIL-92873-R-Naqoura (M)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

This position is located in Centralized Warehousing Unit in the Supply Chain Management Section, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Chief Supply Chain Management Section or his/her designate.

Responsabilités

Within delegated authority, the Inventory and Supply Assistant at this level will carry out the following duties: (These duties are generic and may not be performed by all Inventory and Supply Assistants.)

SUPPLY
• Monitors budget estimates, funding allocations, fund expenditures, etc., and reports on status and progress.
• Prepares requisitions and enters data to initiate requisition process.
• Obtains funding certification of requisitions from Finance Management and Support Service (FMSS); forwards requisitions to Procurement Division (PD) for action; monitors and follows up on status to ensure that procurement activity is undertaken to meet required delivery timetables.
• Records contract status at all stages of process.
• Coordinates with field mission on delivery schedules.
• Ensures that Receipt and Inspection reports accurately reflect requisitioned items, and that invoices are processed by the Accounts Payable Unit.
• Provides updates on requisition status to relevant units and field missions.
• Manages and maintains records of procurement thresholds for each contract.
• Maintains, updates and ensures accuracy of computer database by recording requisition details, purchase orders, delivery activity and invoice actions.
• Communicates with the office space project managers to understand the furniture needs of the projects and coordinate the ordering and delivering of furniture for these projects.
• Performs other duties as required.

INVENTORY
• Ensures UN assets are assigned stock numbers, bar-coded, decaled and tagged as per UN guidelines.
• Conducts periodic physical inventories of UN office equipment to ensure accuracy of serial and decal numbers, stock descriptions, net total on hand and exact location of property.
• Deploys to new missions to assess supply requirements and warehouse capabilities, to assist in mission start up, to prepare and consolidate asset data for handover to property control unit and to assist in mission budget planning for supply section commodities.
• Submits reports on physical inventories to the Chief of Section.
• Assists in managing and maintaining a comprehensive electronic database of expendable and non-expendable UN property; enters data on all incoming expendable and non-expendable property, acquisitions, disposals, transfers, deletions and corrections.
• Collaborates in the sale of non-expendable property declared surplus or unserviceable and in the destruction of property.
• Maintains records of all sales, trade-ins, donations, destructions and write-offs approved by the Property Survey Board.
• Updates the Property Record Custodians database according to Departmental requests.
• Assists in preparing reports on consumption, proposed consumption and local/HQ procurement lead-time for non-expendable UN property.
• Provides administrative and technical support in managing UN-owned assets in relevant UN asset control databases (e.g. Field Assets Control system (FACS), Scandata. ProcurePlus, etc.), and trains users on these databases.
• Performs verification and data migration of existing field mission property or logistics unit control databases.
• Provides training and advises to Property Record Custodians from all Departments on inventory-related matters.
• Performs other duties as required.

Compétences

• PROFESSIONALISM: Knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies and directives, in particular, inventory and control guidelines. Ability to organize and summarize data and information required for a variety of reports, etc. Ability to develop, maintain and operate management control systems for assets, materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• COMMITTMENT TO CONTINUOUS LEARNING: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Formation

High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.

Expérience professionnelle

Several years of experience in inventory and supply management, property management, logistics, procurement, warehousing, administrative services, or related area.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
Knowledge of another official United Nations language is an advantage.

Méthode d'évaluation

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Notice spéciale

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under ‘attachments” of your application in Inspira.

Charte des Nations Unies

Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. (Charte des Nations Unies - Chapitre III, Article 8). Le Secrétariat des Nations Unies est un espace non-fumeurs.

Aucun frais de dossier

L’ONU NE PERÇOIT DE FRAIS À AUCUN STADE DU RECRUTEMENT (DÉPÔT OU TRAITEMENT DE LA CANDIDATURE, ENTRETIEN, FORMATION, ETC.), ET ELLE NE DEMANDE AUCUNE INFORMATION BANCAIRE.

Désolé, cet appel à candidature n'est plus disponible.
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