Job Opening

Posting Title: DESKTOP PUBLISHING ASSISTANT (When Actually Employed), G5 (Temporary Job Opening)
Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 22 February 2018 - 09 March 2018
Job Opening Number: 18-Conference Services-DGACM-93274-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

These When Actually Employed (WAE) positions are located in the Desktop Publishing Unit in the Meetings Support Section, Meetings and Publishing Division, Department for General Assembly and Conference Management, at the Headquarters in New York. The Desktop Publishing Unit provides e-Publishing services multi-channel output for official documents. The incumbent reports to the Team Leader, Desktop Publishing Unit.


Within limits of delegated authority, the Desktop Publishing Assistant will be responsible for the following duties:- Produces final page layouts of documents intended for multi-channel publishing (print, web, mobile, tablet, and e-reader devices) and storage on the UN optical disk database, ensuring that the final version conforms to UN style and typographic standards.- Using appropriate desktop publishing software, (a) formats and finalizes verbatim records, and (b) lays out (text, tables, graphics and images), formats and finalizes publications.- Checks files out and into the publishing system database.- Ensures that all page layout changes have been incorporated accurately and alerts responsible verbatim reporter/verbatim reviser or proofreader/production editor whenever errors or discrepancies are found.- Depending on the needs of the service, availability for overtime is expected.- Performs other related work as required.


•Professionalism: Demonstrates professional competence and mastery of subject matter including advanced knowledge of Microsoft Office Suite (Word, Excel and Power Point), Internet, desktop publishing and graphic software (Adobe Creative Suite, i.e. InDesign, Photoshop, Illustrator, Acrobat, Dreamweaver); knowledge of editorial and desktop publishing best practices; ability to handle multiple design projects simultaneously; knowledge of standard industry production, printing and digital publishing processes and procedures; ability to apply good judgment in the context of assignments given; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Technological awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.


High school diploma or equivalent required. University level courses and/or formal training/courses in desktop publishing, graphic art, design, multimedia or related field is desirable.

Work Experience

A minimum of five (5) years of experience in one or more of the following areas is required: desktop publishing, graphic design. Experience in proofreading, multi-channel publishing and database publishing management software workflow are desirable. Experience with publication practices within the United Nations system or similar international organisation is desirable.


English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and in another official language of the United Nations is required.


Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.

Special Notice

These positions are on a When Actually Employed (WAE) basis. The duration of need for this temporary job opening is for an initial period of six months, with a possibility of extension. The maximum number of days that may be worked in the six-month period should not exceed four and one half months and will be intermittent in nature. Selected candidates must ensure that they will be available at short notice for work assignments. Candidates should have no expectation of any fixed term appointment possibility after the end of this temporary assignment.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the English Verbal Reasoning Test (EVRT) is a prerequisite for recruitment consideration for the Editorial and Desktop Publishing Assistant positions in the United Nations Headquarters. Applicants who have not passed the EVRT at the time of application may be invited for the test after submitting an application.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee


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