Job Opening

Posting Title: Desktop Publishing Assistant (When Actually Employed), G6 (Temporary Job Opening)
Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 22 February 2018 - 09 March 2018
Job Opening Number: 18-Conference Services-DGACM-93275-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

These When Actually Employed (WAE) positions are located in the Desktop Publishing Unit in the Meetings Support Section, Meetings and Publishing Division, Department for General Assembly and Conference Management, at the Headquarters in New York. The Desktop Publishing Unit provides e-Publishing services multi-channel output for official documents. The incumbent reports to the Team Leader, Desktop Publishing Unit.


Within limits of delegated authority, the Desktop Publishing Assistant will be responsible for the following duties:- Plans, organizes, coordinates and monitors the production of documents
and publications intended for multi-channel publishing and storage on the optical disk database.- Assigns and routes work to members of the Group so as to ensure efficient and
timely processing of all published material, distributing tasks on an equitable basis. - Tracks progress using the publishing system.- Oversees production of documents and publications
across shifts and assures continuity and consistency in processes.- Handles resources and workload and controls flow of work in and out of the group.- Performs desktop publishing
tasks, administrative work and maintenance of the electronic publishing system as needed. - Identifies and retrieves documents from the United Nations Official Document System (ODS)
and the electronic publishing system database as reference material or for repurposing, and ensures compliance to the UN Editorial Manual, terminology, style and typographic standards
in the preparation of documents and publications.- Rotates in day and night shifts, as well as weekends on-call duties, as needed.- Depending on the needs of the service, availability for overtime is expected.- Performs other related tasks whenever needed.


•Professionalism:- Knowledge of Microsoft Office Suite (Word, Excel and Power Point), Internet, desktop publishing and graphic software (Adobe Creative Suite, i.e. InDesign, Photoshop, Illustrator, Acrobat, Dreamweaver). Knowledge of Multi-channel publishing (print, web, mobile, tablet, and e-reader devices).-Ability to handle multiple design projects simultaneously.-Knowledge of standard industry production, printing and digital publishing processes and procedures.-Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. - Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Teamwork:-Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Creativity:- Actively seeks to improve programmes or services-Offers new and different options to solve problems or meet client needs-Promotes and persuades others to consider new ideas-Takes calculated risks on new and unusual ideas; thinks "outside the box"- Takes an interest in new ideas and new ways of doing things-Is not bound by current thinking or traditional approaches.


High school diploma or equivalent. Formal training/courses in desktop publishing, graphic art, design, multimedia or related field is desirable.

Work Experience

A minimum of seven (7) years of experience in desktop publishing, graphic design or related area is required. Experience in proofreading, multi-channel publishing and database publishing management software workflow is desirable. Experience in document management and publication in an international multicultural organization such as the United Nations system or a similar organization is desirable.


English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and in another official language of the United Nations is required.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

These positions are on a When Actually Employed (WAE) basis. Internal staff are not eligible to apply. The duration of need for this temporary job opening is for an initial period of six months, with a possibility of extension. The maximum number of days that may be worked in the six-month period should not exceed four and one half months and will be intermittent in nature. Selected candidates must ensure that they will be available at short notice for work assignments. Candidates should have no expectation of any fixed term appointment possibility after the end of this temporary assignment.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the English Verbal Reasoning Test (EVRT) is a prerequisite for recruitment consideration for the Editorial and Desktop Publishing Assistant positions in the United Nations Headquarters. Applicants who have not passed the EVRT at the time of application may be invited for the test after submitting an application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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