Job Opening

Posting Title: LOGISTICS ASSISTANT, G6
Job Code Title: LOGISTICS ASSISTANT
Department/Office: Office of the High Commissioner for Human Rights
Duty Station: GENEVA
Posting Period: 22 March 2018 - 20 April 2018
Job Opening Number: 18-Logistics and Supply Chain-OHCHR-94276-R-Geneva (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in Programme Support Management Services, the Logistics, Procurement and Field Support Unit of the Office of the High Commissioner for Human Rights (OHCHR) and the incumbent reports to the Head of the Unit.

Responsibilities

Under the supervision of the Logistics Officer in charge of the Logistics, Procurement and Field Support Unit in OHCHR (Programme Support and Management Service), the incumbent will be responsible for the following duties:

- Assists new mission survey/start-up teams with respect to property and inventory control; owned equipment, evaluates requirements, and recommends additions and deletions to OHCHR Stocks of equipment. Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; Prepares abstracts of offers and compile data contained in quotations. Identifies and recommends sources of procurement; interviews potential suppliers. Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to the Logistics Officer in preparing scope of work and specifications of goods and services. Maintains contact with suppliers to ensure timely delivery of goods and services, analyses project proposals to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources. Produces cost data and estimate on MOSS (Minimum Operations Security Standards)-related requirements of current and planned field missions. Prepares design layout for portions of buildings and facilities. Estimates costs of buildings, facilities and systems to determine feasibility of repairs or replacement. Maintains liaison with relevant field offices with respect to the status of MOSS equipment.

- Provides advice regarding materials, sizes, dimensions, and quantities and costs to be incorporated in formal specifications. Assists in the design, development of information systems when in the early phase of an opening of a new office.

- Operates and maintains B-Gan Standard satellite and other equipment, inclusive of the Satellite Phones (Iridium and Thuraya), HF and VHF equipment, base-band equipment, network supervisory system, and tests facilities. Conducts on-going analysis of equipment to ensure proper operation and to determine if modifications are necessary. Performs maintenance and minor repairs on hardware equipment. Monitor the flow of traffic for satellite phones.

- In the framework of OHCHR security unit's Field Security Training program, the incumbent will conduct training on technical equipment used for field missions such as Satellite phones, GPS and VHF/HF Radios, protective gear training of mandatory security equipment for field mission. Ensures that OHCHR staff on field missions will be able to use mandatory technical equipment and other technical equipment for enhanced security. Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures.Coordinates the installation of mobile systems and the functioning of radio systems; installation, connection, adjustment and testing required for proper functioning. Administers, maintains, updates and tests present stock of HF and VHF radios, programming of frequencies; manage and maintain OHCHR's antenna park.

- Compiles and presents procurement data; prepare all relevant supporting documents and recommends approval of the contract or purchase order. Describes the financial, material or staff resources, if any, directly controlled by the incumbent: Logistics portion of mission and field office budgets, advises and develops specifications based on MOSS and MORSS (Minimum Operating Residential Security Standards).

- Coordinates the management of the mobile telephony system (blackberry, i-phones and smartphones), synchronization, provides assistance with the "Traveler" tool, training and maintenance to all OHCHR users.

- Administers and configures the stock of mobile phones and SIM cards; enters all related information and data in the database system; ensures sufficient mobile phones and accessories in stock; contacts the service provider for all changes and update ; manages all requests to provide mobile phones for staff traveling on missions for temporary use as well as for permanent use; provides support to users with problems and troubleshooting; cooperates with the Information and Communication Technology Service (ICTS) billing team;

- Coordinates the preparation of material requests / orders for field missions (Commissions of Inquiry, Fact Finding Missions etc.) and participates in logistics preparations on the ground. Ensures that equipment is in perfect order on delivery and its proper functioning. Provides necessary support to users experiencing problems and troubleshooting for outside installations; performs outside campus office installations connectivity and providing support as necessary;

- Maintains supplies of consumables required for the functioning of various items of equipment. Keeps material in good and functional conditions; provide information to the Logistics Officer for appropriate action regarding damages to the equipment or property.

- Maintains and monitors relevant databases, e.g., stock levels of various supply items and generating relevant status reports. Manages the storerooms and stock and inventories of all routine equipment for the Unit; manages the distribution of articles, and equipment for the Unit. Submits inventories on a periodic basis, maintains records, and drafts reports.

Competencies

PROFESSIONALISM:
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS:
Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Completion of secondary education or its equivalent technical or commercial school. Recognized diploma in the field of radio programming (ICOM or Motorola) is an asset. Diploma obtained in a military context is desirable.

Work Experience

At least seven (7) years of administrative experience, of which at least five (5) years in the logistics area (security service, peacekeeping operations, military, etc.) are required. Experience in the field of radio communication delivered by a recognized radio company is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in French and knowledge of English are required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the United Nations Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, ICTY or the Global General Services Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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