Job Opening

Posting Title: CONFERENCE SERVICES OFFICER, P3
Job Code Title: CONFERENCE SERVICES OFFICER
Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 16 March 2018 - 29 April 2018
Job Opening Number: 18-Conference Services-DGACM-94522-R-New York (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The position is located in the Meeting Management Section, Central Planning and Coordination Division, Department for General Assembly and Conference Management (DGACM) in New York. The Meetings Management Section (MMS) plans and coordinates meetings and conferences at United Nations Headquarters and away from Headquarters. It prepares meeting planning in the form of calendar of conferences and meetings of the United Nations and projections of interpretation services according to the entitlements of meeting bodies. The incumbent reports to the Chief of Section.

Responsibilities

Within limits of delegated authority, the Conference Services Officer is responsible for the following duties:

- Analyzes requests from substantive offices for meetings to be included in the draft calendar of meetings.
- Reviews existing legislation (General Assembly and ECOSOC resolutions) to ensure that all requested services are within established entitlements.
- Plans and coordinates meetings, allocating conference facilities and services in accordance with established entitlements, legislative mandates and budgetary resources.
- Coordinates with substantive offices to ensure the capability and resources to meet the programme as proposed.
- Negotiates changes in dates and /or provisions of services as deemed appropriate.
- Monitors the work of assigned committees for efficient utilization of conference resources and advises substantive offices on procedures and possible cost-effective measures.
- Reviews submitted draft resolutions for potential meetings implications and liaises with the appropriate offices accordingly.
- Confirms the services to be allocated to meetings at and away from Headquarters.
- Schedules additional and urgent meetings and ensures proper servicing of these meetings by evaluating their needs and availability of additional resources required.
- Supervises the meeting programming team which is responsible for weekly and daily programmes of meetings and scheduling of ad hoc meetings.
- Undertakes missions with overall responsibility for the planning of designated conferences away from established Headquarters and serves as the representative of the Organization/Department.
- Advises host government officials on logistics, financial and other requirements and negotiates the terms of the Host Country Agreement.
- Serves as the Accessibility focal point for the Division.
- Performs other related duties as required.

Competencies

Professionalism: Knowledge of conference policies, procedures and practices of United Nations or similar international organization. Ability to research, select, organize and summarize information required for the preparation of meetings and conferences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, management or related area. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in conference management, administration or related field. Experience in coordinating conferences at the international level is required. Experience in the United Nations system or similar intergovernmental organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2017, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Iraq, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, Sao Tome and Principe, Saudi Arabia, Seychelles, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela and Viet Nam.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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