Job Opening

Posting Title: Programme Officer (ERP Functional Analyst – Umoja Deployment), P3 (Temporary Job Opening)
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 15 March 2018 - 28 March 2018
Job Opening Number: 18-Management and Analysis-UNOV-94649-J-Vienna (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the Business Process Reengineering and Change Management team (BPRCM) under the Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Programme Officer (ERP Functional Analyst – Umoja Deployment) will work under the direct supervision of Programme Management Officer (Umoja/ERP Project Team) and in close coordination with the Senior Programme Coordinator (Senior Business Transformation and Change Management Coordinator).

For more information on UNOV and UNODC, please visit our websites: and


The incumbent will be required to support deployment activities, such as management reforms related to continuous improvement of the United Nations Secreteriat’s Enterprise Resource Planning platform (Umoja) and its extension project (UE2 ) in 2018-2019; the adoption of a global service delivery model (GSDM) architecture in 2018-2019 as well as various other internal change management initiatives. These initiatives will improve and transform the provision of services to clients and may have direct impact on operational activities of UNOV/ UNODC in Vienna, field offices and all other Vienna based UN Secretariat offices. The incumbent will closely coordinate the deployment activities with the process owners of UNOV, and other operational Divisions of UNOV/UNODC. The incumbent will be responsible for the following specific duties:
•Act as the process expert for Umoja functions related to procurement and/or financial processes for UNOV/UNODC.
•Participate in planning of Umoja deployment activities related to Umoja Extension 2 (UE2) project; especially in providing support to process owners in the deployment of various UE2 project components.
•Provide guidance to process owners and support local process experts by addressing analytical and technical issues.
•Escalate, liaise and manage integration and technical issues with central Umoja team and monitor the progress.
•Provide guidance to focal points on user provisioning of Umoja roles related to Umoja Extension 2 project.
•Enforce Production Support model framework and other procedures which are key to stabilising the Umoja system.
•Support change management initiatives related to implementation and deployment of global client services catalogue at UNOV/UNODC.
•Provide guidance and coordinate the work of UNOV/UNODC user groups on business transformation in the areas of procurement, property management and local general services business processes and procedures related to the Umoja solution.
•Coordinate the collection of data and data cleansing activities, to support data migration/conversion into Umoja.
•Act as the business focal point ensuring that legacy data is migrated properly into Umoja through various checkpoints (pre/post load data validations) in the migration process.
•Support the Umoja Organizational Change Management team located at Headquarters in New York, in understanding current “as-is” and “to-be” processes and change management requirements related to Umoja deployment in UNOV/UNODC.
•Communicate solution design and new process improvement changes in Umoja to stakeholders and to the focal points at UNOV/UNODC; where applicable, design and develop process flow diagrams to demonstrate Umoja solution to user community.
•Prepare and support the business during the UE2 go-live activities.
•Pro-actively identify and resolve Umoja issues as they arise after go-live of UE2.
•Keep Local Process Experts (LPEs), Divisional and Field Office Focal Points informed of all the Umoja deployment related activities and provide guidance on the procedures relating to procurement and Financial management.
•Actively support the development of dashboards by leveraging information available from Umoja system.
•Perform other work related duties as may be required.


PROFESSIONALISM: Has knowledge and understanding of theories, concepts and approaches relevant to procurement, finance, property and supply chain management as well as in business transformation and change management issues. Has knowledge of procurement and property management policies, practices and procedures and ability to apply them in an organizational setting and adapt them to changed business processes. Is able to identify issues, analyze and participate in the resolution of issues/problems. Is able to conduct data collection using various methods. Has conceptual analytical and evaluative skills to conduct independent research and analysis and to provide sound recommendations. Is able to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

CLIENT ORIENTATION: Considers all those to whom services are provided as "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.


An advanced university degree (Master degree or equivalent) in business administration, public administration, management, finance, procurement, supply chain management or a related field, is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible professional experience in supply chain management, logistics execution, finance, procurement, property management, administration or related area preferably within the United Nations or a similar international organization is required. Experience working with the Procurement and/or Finance Rules of the United Nations or a similar international organization is required. Experience in an analytical role especially in supporting or implementing a new ERP system is required. Demonstrated experience in the implementation of an ICT initiative and involvement in change management project is required. Working experience of SAP is highly desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of other United Nations official languages is an advantage.


Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

• This position is temporarily available until 2 October 2018. If the selected candidate is an internal staff member, his/her selection will be administered as a temporary assignment.

• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at:

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2020 United Nations. All rights reserved