Job Opening

Posting Title: CHIEF OF STAFF, D1
Job Code Title: CHIEF OF STAFF
Department/Office: United Nations Mission for Justice Support in Haiti
Duty Station: PORT-AU-PRINCE
Posting Period: 16 March 2018 - 22 March 2018
Job Opening Number: 18-Political Affairs-MINUJUSTH-94822-R-Port-au-Prince (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the United Nations Mission for Justice Support in Haiti (MINUJUSTH). The United Nations Security Council adopted resolution 2350 (2017) deciding the creation of MINUJUSTH mandated to assist the Government of Haiti to strengthen rule of law institutions in Haiti; further support and develop the Haitian National Police; and engage in human rights monitoring, reporting, and analysis among others.

Within delegated authority, the incumbent will report to the Special Representative of the Secretary-General. MINUJUSTH is a non-family mission. The Chief of Staff will be based in Port-au-Prince, Haiti.

Responsibilities

Within delegated authority from the Special Representative of the Secretary-General (SRSG), and in close consultation with the Mission Leadership Team, the Chief of Staff will be responsible for the following duties:

- Ensures the effective direction and integrated management of all the mission's components in line with the strategic vision and guidance of the SRSG.
- Oversee the internal management of the mission on behalf of the SRSG, including the development of, advice on and promotion of policies on management issues, including risk management.
- Facilitates the translation of policy intent and high-level direction of mission leadership into viable tasks, and works with components to ensure their effective implementation.
- Directs and oversees core integrated processes and mechanisms that enable the integrated delivery of the mission's mandate, including programme management, reform/change management, information management and crisis management.
- Oversees the activities of all entities located in the Office of the Chief of Staff or the Office of the SRSG, as appropriate.
- Serves as the focal point in the Office of the SRSG for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and Resident Auditor.
- Serves as interface between the Office of SRSG and the Division of Mission Support on all personnel, and oversees the recruitment of senior mission management appointments.
- Oversees Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Assessment
and Planning policy (IAP) and risk management, and incorporates mandated cross-cutting issues, such as gender mainstreaming, and supervises and provides managerial guidance to
mission planning staff to this effect.
- Ensure the proper conduct of processes critical to the delivery of mandate implementation, particularly strategic planning, policy coordination and senior level decision-making.
- Ensures a clear understanding between the substantive priorities and support capacities; and liaises with all components to advise and ensure the use of best methods for achieving the objectives and priorities of the operation/mission.
- Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans, and works with components to ensure the implementation of those work plans.
- In coordination with the Chief of Mission Support, ensures an integrated approach to the results based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components.
- Periodically reviews, with the mission leadership team, the delivery of component work plans, identifying necessary adjustments to mission plans and/or revised assumptions, as appropriate. May introduce new approaches in operational planning to ensure the smooth delivery of mission mandate.
- Provides guidance on United Nations policies and procedures.
- Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission, and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy SRSG/HC/RC, as appropriate.
- Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the SRSG.
- Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York.
- Oversees mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content.
- Oversees the proper functioning of the Joint Operations Centre (JOC), the Joint Mission Analysis Centre (JMAC), the Conduct and Discipline Unit, the Legal Unit and the Information Management Unit, as well as the mission planning capacity.
- Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of-assignment reports.
- In close consultation with the SRSG and Chief of Mission Support, facilitates discussions between the mission and national government on issues related to mission's functions.
- Advises the SRSG on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.
- Serves as a member of the Mission Leadership Team.

Competencies

Professionalism - Demonstrated ability to provide advice in a broad range of strategic, policy, management and administrative issues to senior leadership and management; lead integrated processes; and, ensure the timely delivery of a programme of work. Knowledge of HR process. Track record of team building, problem solving and continuous organizational improvement for effective programme delivery; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork - Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others . Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Building Trust - Provides an environment in which others can talk and act without fear of repercussion; Manages in a deliberate and predictable way; Operates with transparency; Has no hidden agenda; Places confidences in colleagues, staff members and clients; Gives proper credit to others; Follows through on agreed upon actions; Treats sensitive or confidential information appropriately.

Judgement/Decision-making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent degree) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, military studies, or in related area is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 15 years of progressively responsible experience in political, social, civil, military or legal affairs; public or business administration, management, or in a related area, is required. Experience leading and managing staff in multicultural settings, including coordination of interdisciplinary teams, is required. Experience serving in a senior advisory or in a managerial capacity in a large international organization or field operation is required. Experience in cross cutting issues is required. Experience working in the field of gender mainstreaming and gender parity is desirable. Experience in results-based budgeting is required. Experience in strategic planning and benchmarking is desirable. Experience in both inter-agency and operational planning and analysis is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and working knowledge of French is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment or assignment is limited to the mission, to this position and the tenure of the Head of Mission. Extension of appointment/assignment is subject to availability of funds and or renewal of mandate and extension of the tenure of the Head of Mission. Appointment to this position shall not give rise to consideration for a continuing appointment.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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