Job Opening

Posting Title: Logistics Operations Officer, P3
Job Code Title: LOGISTICS OFFICER
Department/Office: Department of Safety and Security
Duty Station: BRINDISI
Posting Period: 02 April 2018 - 16 May 2018
Job Opening Number: 18-Logistics and Supply Chain-DSS-95169-R-Brindisi (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Department of Safety and Security (DSS) as part of the logistics team co-located with UNGSC at Brindisi. The Logistics Operations Officer has dual reporting lines to both the Executive Officer in DSS through the Senior Finance and Budget Officer, as well as to the Chief of Central Warehousing Unit in UNGSC.

Responsibilities

Within delegated authority, the Logistics Operations Officer will be responsible for providing logistics support for DSS field operations including: supply chain management, materials management, transportation, maintenance, contracts and services management, communications, information technology, inventory and engineering. Responsibilities include:

• Prepares logistics and support plans, deployment timelines and budget requirements for DSS field operations.
• Develops logistical plans for DSS field operations.
• Develops and implements methodologies and tools to enable effective execution of logistic plans.
• Formulates Standard Operating Procedures.
• Manages logistics operations including management of logistics assets, materiel, and contracts.
• Ensures timely, accountable and cost-effective delivery.
• Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
• Coordinates and provides logistics support to ongoing air, land, sea, or rail operations.
• Ensures that logistics requirements take account of gender-specific needs.
• Coordinates logistics activities with procurement, finance, human resources, policy and substantive units in the Division of Regional Operations at Headquarters and in the field.
• Follows up on legal and financial aspects of DSS field operations. Develops and implements logistics support policy, procedures and methodologies to the common benefit of all functional units.
• Prepares reports on materiel movements and other operational logistics issues.
• Identifies plans and manages special logistics operations.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained and communicated with DSS Headquarters.
• Prepares inventories in coordination with the administrative entities of each DSS field office.
• Prepares contingency plans and logistics preparedness reviews.
• Advises on the serviceability of vehicle and equipment in use and on the disposal of the unserviceable or beyond economical repair.
• Implements and manages the sea, air or surface transportation of vehicle and equipment.
• Guides and supervises a small team of Logistics Assistants.
• Performs other related duties as required.

Competencies

• Professionalism: Knowledge of logistics operations and practices. Knowledge of Incoterms. Demonstrates openness in sharing information and keeping people informed. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member, accurately judges the amount of time and resources needed to accomplish a task and matches task to skills, monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, logistics, supply chain management, public administration, engineering, law or related field. A first-level university degree in these fields with two years of additional qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in land or air transport, logistics operations in military, commercial or international organizations, or related area is required. Experience working with an ERP system with a focus on modules dealing with supply chain management and procurement management is required. Experience working with an information management platform, such as UNDP Atlas, UN Umoja or similar system, as a technical user is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Fluency in French is desirable. Knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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