Job Opening

Posting Title: FINANCE AND BUDGET ASSISTANT, G5 (Temporary Job Opening)
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: Department for General Assembly and Conference Management
Duty Station: NAIROBI
Posting Period: 11 April 2018 - 25 April 2018
Job Opening Number: 18-Finance-DGACM-95412-J-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Contractual Services Unit, Division of Conference Services.

Under the supervision of the Finance and Budget Officer, the incumbent will be perform the following functions:

Responsibilities

1) Assist in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates.
2) Support the Finance/Budget Officer/Assistant in extracting information and generating expenditure reports from Enterprise Resource Planning (ERP) system and other computerised data bases;
3) Assist in preliminary analyse of the extracted information and the reports generated, and highlight areas of concern for the attention of the Finance/Budget Officers/Assistant.
4) Consolidate data and provide support to Finance/Budget Officers/Assistant with respect to expenditure review within the Division.
5) Assist the Finance/Budget Officer/Assistant in the review of performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
6) Prepare funds unreleased/released documents and fund commitment documents in ERP and reviews them to ensure that funds are available and the correct budget account/fund/project/cost center has been used.
7) Assist in the financial administration of trust funds, including generating expenditure reports from ERP and monitoring reporting requirements by donors.
8) Assist the Finance/Budget Officer/Assistant in the issuance of allotments and related staffing table authorizations.
9) Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
10) Review cost plans and draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with prescribed formats;
11) Cross-check consistency of figures in tables with the text of the reports, and verify references to other reports and documents, bringing errors to the attention of the Finance/Budget Officers/Assistant concerned;
12 Ensure that all necessary corrections are incorporated in the Cost Plans and reports; co-ordinates with other finance and budget staff on related issues during preparation of Cost Plans and budget reports.
13) Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with recommendations and decisions as well as with United Nations policies and procedures.
14) Draft routine correspondence with respect to enquiries related to relevant financial and budget matters.
15) Provide administrative support to the Finance/Budget Officer/Assistant, as required.
16) Perform other related duties, as required.

Competencies

- PROFESSIONALISM: Knowledge of and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including database management and claims; Ability to identify and resolve data discrepancies and operational problems; Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations

- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view ; establishes and maintains productive partnerships with clients by gaining their trust and respect ; identifies clients’ needs and matches them to appropriate solutions ; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems ; keeps clients informed of progress or setbacks in projects ; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Supplementary training in the field of accounts with a minimum of CPA II is desirable. Passing the Global General Service Test (GGST) is an advantage for temporary position recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

Work Experience

A minimum of five (5) years of progressively responsible experience in administration, budget, finance, accounts or related area is required. Demonstrated work experience in finance or accounts is required. Progressive work experience in grants management including donor reporting is desirable. Working experience with the Enterprise Resource Planning (ERP) system is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Knowledge of another UN official language is an advantage

Assessment

Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Notes: This is a temporary Job Opening. Appointment against this post is for 364 days, a limited duration that does not carry any expectancy, legal or otherwise, of renewal.

- A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further "stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013?" Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could beidentified.
- Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
- Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
- The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. - For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
- The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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