Job Opening

Posting Title: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Office of the Under-Secretary-General for Management
Duty Station: NEW YORK
Posting Period: 09 April 2018 - 23 April 2018
Job Opening Number: 18-Administration-DM OUSG-95709-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This internship is located in the Policy and Oversight Coordination Service (POCS) of the Office of the Under-Secretary-General for Management (OUSG/DM) and is offered for a minimum of two months with an opportunity for extension, depending on the needs of the department.

Responsibilities

Selected intern will work under the direct supervision of the Management and Programme Analyst in the Oversight Support and Coordination Unit, POCS/OUSG/DM.
The intern will be expected to: (1) familiarize herself/himself with the United Nations regulations, rules, policies and procedures relating to exceptions to the standards of accommodation for air travel; (2) review the exceptions to the standards of accommodation for air travel that were processed for the review period against the information provided in quarterly reports and recorded in the travel exceptions database, for consistency and completeness; (3) identify any details that require to be revised/amended in either the quarterly reports or the database; (4) assist in the preparation of the relevant information to be submitted to the Advisory Committee on Administrative and Budgetary Questions or to be included in the related Secretary-General’s report; (5) perform any other duties as required. The internship will be for a minimum period of two months from mid-June 2018 to mid-August 2018.

Competencies

• Teamwork: Possesses good interpersonal skills; works collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Technological Awareness: Possesses advanced skills in the use of common computer software applications such as Excel, Word, Power Point and Outlook; and provides support to others on how to use and apply modern technology and software.

Education

To qualify for an internship with the United Nations New York Headquarters Internship Programme, the following conditions must be met:
Applicants must meet one of the following requirements:
(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
(b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
(c) have graduated with a university degree (minimum Bachelor’s level or equivalent) and, if selected, must commence the internship within a one-year period of graduation.
Be experienced with the use of standard software applications such as Microsoft Word, Excel, Power Point and Outlook.
Have a demonstrated keen interest in the work of the United Nations and a personal commitment to the ideals of the Charter; have a demonstrated ability to successfully interact with individuals of diverse cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency (both oral and written) in English is required; knowledge of the other is desirable.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Interns are expected to work on a full-time basis (work five days per week; 35 hours) in the Division/Section to which they are assigned, but they may undertake flexible working arrangements, subject to certain conditions.

The internship is UNPAID. All costs of travel and accommodation, including living expenses, must be covered by the intern or any relevant sponsoring institution.
Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above for a period of six months following the end of their internship.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include:
- Degree programme (What are you currently studying or what have you studied?)
- Graduation Date (When will you graduate or when did you graduate from the programme?)
- A list of IT skills and software applications that you are proficient in.
- A list of your top three areas of interest.
- Explanation as to why you are the best candidate for this specific internship.
- Reasons for your interest in the United Nations Internship Programme.

The Personal History Profile should include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted. Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to indicate preferences which best match their suitability and to do so carefully to enhance the value of the internship for both the intern and the receiving UN department.

A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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