Job Opening

Posting Title: Editorial and Desktop Publishing Assistant (Arabic) Temporary Job Opening, G4 (Temporary Job Opening)
Job Code Title: EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, ARABIC
Department/Office: Division Of Conference Management
Duty Station: GENEVA
Posting Period: 12 April 2018 - 25 April 2018
Job Opening Number: 18-Language-UNOG DCM-95891-J-Geneva (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Arabic Text Processing Unit, Translation and Editorial Support Section, Languages Service, Division of Conference Management at UNOG. The incumbent will report to the head of unit.

Responsibilities

Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

• Produces camera-ready documents for reproduction by typing, transcribing, incorporating corrections and formatting documents, as well as creating tables, graphics and organizational charts, in desktop publishing layout, in accordance with existing guidelines, in addition to preparing publication in relevant software as needed for reproduction in hard copy and electronic dissemination.
• Performs proofreading functions to ensure that processing changes have been accurately incorporated, in consultation with the responsible person, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including checking the final version against the submitted original manuscript, in accordance with existing guidelines.
• Ensures, in accordance with existing guidelines, that:
- All manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate;
- Numerical data have been correctly transcribed;
- Obvious errors, discrepancies or incongruities as to content, format and typography have been corrected.
• Compiles and scopes final documents against the submitted document.
• Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
• Performs other modified text-processing functions developed under new workflow reviews.
• Rotates on daytime, after-hours and weekend work shifts, as needed.
• Stays available for overtime and on-call assignments, depending on the needs of service.
• Has an appropriate technological awareness to handle his/her job.
• Performs other related work as required.

Competencies

PROFESSIONALISM
- Knowledge of editorial practices and demonstrates professional competence and mastery of text processing, including typographic standards.
- Proficiency in the language of the unit and in United Nations terminology.
- Knowledge of United Nations structure and rules of procedure of various organs, including documents production system.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Is motivated by professional rather than personal concerns;
- Shows persistence when faced with difficult problems or challenges;
- Remains calm in stressful situations.
- Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK
- Works collaboratively with colleagues to achieve organizational goals;
- Solicits input by genuinely valuing others’ ideas and expertise;
- Is willing to learn from others;
- Places team agenda before personal agenda;
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

TECHNOLOGICAL AWARENESS
- Keeps abreast of available technology;
- Understands applicability and limitation of technology to the work of the office;
- Actively seeks to apply technology to appropriate tasks;
- Shows willingness to learn new technology.

Education

High school diploma or equivalent. Additional formal training in desktop publishing or a related field is highly desirable.

Work Experience

At least three (3) years of experience in text processing, including draft typing, copy editing, formatting, proof-reading and typographical layout or related area is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in Arabic, which must be the candidate’s main language is required. Knowledge of French or English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The position is intended to fill functions of short-term duration. This temporary position is for an initial period of three (3) months. All posts are subject to availability of funds.

Passing the United Nations Text Processing Test or the Administrative Support Assessment Test (ASAT) combined with the former Secretarial Test, in the language of the Unit, is required for this position.

Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.

Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.

All TJOs in the General Service and related categories, at the levels GS-5, GS-6 and GS-7 shall be open only to internal staff members at the respective duty station holding a Fixed-Term Appointment, Continuing Appointment or Permanent Appointment. When a qualified internal staff member cannot be identified, the hiring manager may submit a request for an exception for selecting an external candidate (including a staff member holding a temporary appointment). Such requests must be substantiated and submitted to the respective Recruitment focal point who in turn will review for transmittal to OHRM.

In addition, all new entry-level recruitment in the General Service and related categories, for positions at the GS-4/TC-3/S-2/ PIA I levels and below, irrespective of the source of funding, will only be granted Temporary Appointments. Vacancies at these levels are open to both internal and external candidates, including staff members on temporary appointments. However, priority consideration will be given to serving staff members holding Fixed-Term Appointments followed by those holding Temporary Appointments. New external candidates will only be considered when a serving staff member holding a Fixed-Term or Temporary Appointment cannot be identified. Selection of a new external candidate requires the approval of OHRM. No entry level Fixed-Term Appointments will be granted to new external candidates.

For more details on the administration of temporary appointments, please refer to ST/AI/2010/4/Rev.1. For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
United Nations Administrative Support Assessment Test (ASAT) or Global General Services Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

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