Job Opening

Posting Title: Programme Assistant (Individual Contractor)
Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 27 April 2018 - 04 May 2018
Job Opening Number: 18-United Nations Environment Programme-96726-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

- Assist senior programme management officers in the substantive review of project proposals to ensure they meet the guidelines of the Executive Committee, including identifying concerns and issues to be addressed and preparing the corresponding draft project documents.

Work Location

MONTREAL

Expected duration

Duration: 90 days from May to July 2018.
Start date: As soon as possible.

Duties and Responsibilities

The Secretariat assists the Executive Committee (ExCom) in managing the operation of the Multilateral Fund for the implementation of the Montreal Protocol. One of the key services that the Secretariat provides relates to the review and analysis of project proposals submitted by bilateral and implementing agencies on behalf of developing (Article 5) countries, and the preparation of documentation containing recommendations on the conditions for approval of their funding level for action of the ExCom. A Programme Assistant is required to assist the project review team in reviewing project proposals submitted to the 81st meeting.

Specifically, the Programme Assistant will perform the following tasks:
1. Project review and data collection: Assist in managing the project review process; Review basic data for project submitted and bring to the attention of the supervisor any discrepancies or omissions; Extract data and information for project from existing databases and information available at the Fund Secretariat. Prepare lists, tables and charts as required; Liaise with relevant agencies during project review process and follow up on responses; Arrange conference calls when requested. Maintain filing system (electronic and manual) for all projects under review by the supervisor.

2. Prepare and finalize documents for the ExCom meeting: Draft project summaries when requested; Proofread and make minor edit to draft text between the ExCom and recipient country when requested by the supervisor; Prepare, compile and format pre-session document for submission and approval of the Chief Officer's office; Introduces changes, and undertake final corrections to pre-session documents based on mark-ups from the Chief Officer’s office as required, with a view to finalizing the documents at the required level of quality (i.e. accuracy, completeness of data, format and presentation); Prepare project evaluation sheet and finalize draft multi-year agreements; Draft introductions of documents prepared by the supervisor to be presented at the ExCom meeting; Assist other staff as needed at the supervisor’s request including any other matters of relevance to the project review exercise.

3. Provide support during pre-session preparation: Cross check and reformat translated pre-session documents; Format translated documents; prepare templates and documentation for posting.

4. Provide support during in-session and post-session ExCom Meeting Draft report: Arrange electronic directories and background document for the work of the report writers; Assemble and format individual draft reports and ensure corrections are reflected in the final document; Assist in the completion of final meeting report and insert updates to translated versions of final report; Proofread language versions of final meeting report.

5. Provide assistance to the Supervisor: Draft responses to routine correspondence for approval by the supervisor and ensure they are sent out in time and properly filed; Draft invitations for internal and external meeting organized by the supervisor; Provide overall office support in consultation with the supervisor.

Qualifications/special skills

Academic Qualifications: High school diploma or equivalent. Computer literacy with comprehensive knowledge of word processing, spreadsheet and database applications.
Experience: A minimum of five years of experience in the field of administration and programme support or related area. Excellent typing and good writing skills required. Ability to gather and analyze data is also required.
Language: English and French are the working languages of the United Nations Secretariat. For this IC contract, fluency in written and oral English is required. Working knowledge of other UN languages is an asset.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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