Job Opening

Posting Title: Financial Specialist
Department/Office: United Nations Human Settlements Programme
Duty Station: RIO DE JANEIRO
Posting Period: 28 May 2018 - 16 June 2018
Job Opening Number: 18-United Nations Human Settlements Programme-98267-Consultant
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

In order to meet to this greater demand for projects, a Financial Specialist is required to ensure the adequate execution of existing projects and assist the team in the development of new projects for the Programme portfolio in the country, and also to lead the closure project procedure for the one that are under operational closure status. Additionally, the Financial Specialist should technically and administratively support, more specifically, overall programme management and the implementation of the existing portfolio projects.

Work Location

Rio de Janeiro, Brazil

Expected duration

6 months (initially)

Duties and Responsibilities

Under the overall supervision of the Finance Officer of the Regional Office for Latin American and the Caribbean, the Financial Specialist will have the following responsibilities and duties:

a) Analysis and execution of administrative procedures with the objective of ensuring compliance with United Nations regulations and that the operational practices developed in the whole life project cycle (development, implementation and closure of projects) comply with the internal processes of ROLAC.
b) Support in updating the procedures manual when required.
c) Maintain, update and guarantee the operation and use of internal control systems.
d) Analysis and execution in the field of administrative services necessary for the execution of specific financial and administrative transactions, including travel.
e) Assist with the elaboration of the Annual Budget of the Regional Office, as well as the analysis of its deviations and projections.
f) Realization, conciliation, inventory reporting semi-annually and annual physical count.
g) Control and execution of financial requests received.
h) Management and monitoring of the General Services of the Regional Office.
i) Supervise and maintain an effective archiving system.
j) Coordination of Regional Office’s support areas.
k) Anticipate and mitigate risks to projects, including relevant challenges or omissions and other situations that may financially affect the development and implementation of the projects.

Finance administration

a) Analysis and execution of financial procedures in compliance with United Nations regulations, ensuring that the operational practices developed in the implementation and closure of the projects comply with the procedures determined by the Regional Office, as well as with the International Accounting Standards of the Sector Public (IPSAS).
b) Leadership on administrative and financial tasks for official projects closure, accomplishing with UN Rules & Regulations to ensure all official requests are set up to reimburse counterpart. This include to analyze open obligations, analyze Interoffice vouchers to ensure they are appropriately accounted, monitor and analyze cash availability, prepare financial reports, and finally reimburse counterpart with the unspent balance.
c) Support in advising on financial and administrative management.
d) Support in the elaboration and execution of Training Plans in financial and administrative matters at the country level when necessary and / or requested.
e) Control and Budget Management of projects in UMOJA, advising on the procedures to be performed according to the needs of the implementation plan and / or accounting requirements.
f) Planning, Review and Execution of all the requests of transaction required for the correct and effective implementation and closure of the projects.
g) Review and execution of cash management of projects. Advice and completion of forensic work of the UMOJA and IMIS database, if necessary.
h) Preparation of financial reports for clients and / or counterparties.
i) Preparation of internal financial management reports.
j) Review and execution of the petty cash operation.
k) Evaluation and maintenance of internal control.
l) Maintain processes and coordinate all relevant information regarding projects in the integrated management system (IMIS and UMOJA) and PAAS.
m) Review and creation of financial documents created in UMOJA associated with implementation and closure activities.
n) Monitoring of UMOJA accounting of projects, including transactions created by UNON. Identify the errors in this area, request the correction of them by providing the accounting instructions that apply in each case and follow up the correction.
o) Advise / review and prepare a budget review in collaboration with Project Manager.
p) Prepare / Review all payments related to the Agreements of Cooperation.
q) Review of payment of consultants and individual contractors (CIC payroll), as well as follow-up of the correct execution of the same.
r) Management, review and, if necessary, creation of travel documents and events, ensuring proper documentation of the file in compliance with United Nations regulations, following up the required applications and creating in UMOJA the necessary documents for this purpose.
s) Other activities requested and by mutual agreement with the Regional Director and the UN-Habitat Regional Finance Officer, within the framework of this consultancy and without prejudice to the fulfillment of their responsibilities.

Qualifications/special skills

Academic Qualifications: Bachelor´s degree or equivalent in Finance, Accounting or Business Administration.

Experience:
• A minimum of five years of progressive experience in accountancy, financial management or related area.
• Previous experience within the UN System is an advantage.

Language: English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office. For the post advertised, proficiency Spanish and knowledge of English is required.

Skills:
• Familiarity with the environment of ERP system, preferably in SAP.
• Knowledge of UN rules and regulations related to technical cooperation.
• Good computer skills in Windows, Word, Excel and Access 2007.
• Ability to work with minimum supervision, under pressure and against deadlines, in a multi-cultural environment.

COMPETENCIES.

Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to finance. Experience in performing a broad range of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivable and Accounts Payables as well as reporting. Knowledge of procedures and international standards for the purchase of goods and services. Experience of integrated and/or specific accounting applications. (e.g. general ledger, accounts payable, financial reporting, etc.). Familiarity with accounting software and project management tools. Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter; is conscientious and efficient in professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and organization: Professional approach to work, strong sense of responsibility, operate with minimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary uses time efficiently.

Teamwork: Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main-streaming of vulnerability; willingness and ability to work in difficult environments.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Additional Information

The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda.

UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society and the private sector to help build, manage, plan and finance sustainable urban development.

The Regional Office for Latin American and the Caribbean – ROLAC – is currently based in Rio de Janeiro, Brazil. UN-Habitat has focused its portfolio by working with the three tiers of government in order to support the formulation and implementation of more effective, sustainable, participative and socially fairer urban economic, social and environmental policies.

In order to meet to this greater demand for projects, a Financial Specialist is required to ensure the adequate execution of existing projects and assist the team in the development of new projects for the Programme portfolio in the country, and also to lead the closure project procedure for the one that are under operational closure status. Additionally, the Financial Specialist should technically and administratively support, more specifically, overall programme management and the implementation of the existing portfolio projects.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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