Job Opening

Posting Title: Programme Management Assistant, G5 [Filled from Roster]
Job Code Title: Programme Management Assistant
Department/Office: United Nations Environment Programme
Duty Station: BANGKOK
Posting Period: 21 June 2018 - 20 July 2018
Job Opening Number: 18-Programme Management-UNEP-98854-R-Bangkok (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s sub programme on Resource Efficiency works with international and national partners, providing technical assistance and advisory services for the implementation of sustainable consumption and production, green economy, green financing, green cities and other related areas; and strengthening the environmental management capacity of developing countries and countries with economies in transition. In Asia Pacific, UN Environment Programme operates through its Regional Office for Asia and the Pacific and works in 41 countries in the region.
This position is located in UN Environment, Asia and the Pacific Office, Bangkok. Under the direct supervision of the Regional Coordinator, the incumbent is responsible for the following duties:

Responsibilities

- Serve as focal point for the secretariat and administration related needs of SWITCH-Asia 2 project
- Work with the administration team including using the Umoja system to support project related administration and financial work.
- Perform a wide range of office support and secretariat functions; use standard word processing package to produce a wide variety of documents and reports; screen phone calls and welcome visitors.
- Provide programme support for the project and activities supporting the implementation of this project.
- Assist in the compilation and monitoring of the information on budget and expenditure of the project and related activities.
- Provide the team with on-going logistical and operational support.
- Provide pre-session and post-session secretariat, administrative and logistics support to meetings and workshops organized.
- Conduct information searches on specific project and related programme subjects, mainly through on-line research.
- Prepare and/or process administrative requests/documents including travel/visa arrangements for the team members, including requisition of office supplies and equipment.
- Initiate through Umoja and other UN administrative systems the legal instruments including consultant and individual contractor agreements and related payments, including making arrangements for their travel and DSA.
- Provide assistance in planning and implementation of the project and related programme activities with other programmes and offices.
- Perform other duties as required.

Competencies

PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to climate change adaptation planning, international climate finance and/or intergovernmental climate change negotiations. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Completion of secondary education is required. Supplementary training in administration/programme/project management is highly desirable. Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters

Work Experience

A minimum of five years of experience in programme and/or project administration and office support functions is required. Experience in the United Nations Common System, or international organizations, is desirable. Experience in organizing events involving international participation (e.g. workshops, meetings, etc.) will be an added advantage

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Thai is desirable.

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods

Special Notice

Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the UNEP office, irrespective of nationality and length of time the candidate may have been in the country. If no suitable local candidate is identified, candidates located elsewhere may be considered. The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer. On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "need Help" link

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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