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Job Opening

Posting Title: Programme Management Assistant, G6 [Filled from Roster]
Job Code Title: Programme Management Assistant
Department/Office: United Nations Environment Programme
Duty Station: BANGKOK
Posting Period: 25 June 2018 - 24 July 2018
Job Opening Number: 18-Programme Management-UNEP-98856-R-Bangkok (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s sub programme on Resource Efficiency works with international and national partners, providing technical assistance and advisory services for the implementation of sustainable consumption and production, green economy, green financing, green cities and other related areas; and strengthening the environmental management capacity of developing countries and countries with economies in transition. In Asia Pacific, UN Environment Programme operates through its Regional Office for Asia and the Pacific and works in 41 countries in the region.

This position is located in the UN Environment, Asia and the Pacif office in Bangkok. The incumbent of the post reports directly to the Regional Coordinator.

Responsibilities

Under the direct supervision of the Regional Coordinator, the incumbent is responsible for the following duties:

• Focal point for communication needs of SWITCH-Asia 2 project.

• Researches, compiles, analyses, summarizes, and presents basic information/data on SWITCH-Asia 2 related activities in the region.

• Assists in the development and organization of production of information, promotional and awareness-raising materials (publications, electronic newsletters, web page, video/audio files, etc.) for SWITCH-Asia 2 related work for external audiences; provides specialized assistance in the production and delivery of information communications products and services.

• Prepares, maintains and updates webpage and file structure, to include drafting and editing content, ensuring the complete uploads/download of audio files.

• Assists in the electronic dissemination of programmes and production and editing of video/film and/or website projects; researches diverse print and electronic information sources for topics and materials for projects; suggests ideas on content, narration texts, audio excerpts, design elements, etc.; selects and catalogues sound/ visual materials and evaluates quality for inclusion in productions, and obtains requisite clearances and copyrights.

• Assists in the design and preparation of outlines for project documents and presentations; monitors status of project proposals; assists in the monitoring and evaluation of projects; reviews, identifies issues and initiates necessary follow-up actions; drafts and assists in finalizing project reports and related materials.

• Assists in the preparation of budget performance submissions and finalization of budget performance reports.

• Maintains database of experts and contacts; liaises with project partners for their inputs; reviews and prepares information and inputs for project, as needed.

• Serves as focal point for organization of technical workshops, meetings and conferences film material; provides substantive support during such meetings/workshops; assists in transcribing audio materials available only on audio format, etc.

• Collaborates extensively with service units and liaises frequently with internal team members both at divisions and in regional office in drafting different types of agreements, or contributions for grants or other activities as appropriate.

• Provides staff/consultants with information advice on conditions of service, duties responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

• Provides assistance in planning and implementation of SWITCH-Asia 2 activities with other programmes and offices.

• Perform other duties, as required

Competencies

• Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to climate change adaptation planning, international climate finance and/or intergovernmental climate change negotiations. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Technology Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required; specialized courses in Information Technology are desirable and university degree is an asset. Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.

Work Experience

A minimum of seven years of experience in programme and/or project administration is required. Experience in information dissemination is required. Experience in awareness and
outreach activities is an asset. Experience with the United Nations, or international organizations, is an advantage. Experience using desktop publishing and database development
software such as ASP.NET, ASP, HTML, Javascript, Typo3 Content Management System, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Thai is desirable.

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

Special Notice

Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the UN Environment office, irrespective of nationality and length of time the candidate may have been in the country. If no suitable local candidate is identified, candidates located elsewhere may be considered. The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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