Job Opening

Posting Title: FIXED ASSET MANAGEMENT OFFICER, P3 (Temporary Job Opening)
Job Code Title: FIXED ASSET MANAGEMENT OFFICER
Department/Office: AU/UN Hybrid Operation in Darfur
Duty Station: EL FASHER
Posting Period: 27 September 2018 - 10 October 2018
Job Opening Number: 18-Property and Asset Management-UNAMID-99186-J-El Fasher (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located at the Property Management Section of the African Union-United Nations Hybrid Operation in Darfur (UNAMID), El Fasher. The Fixed Asset Management Officer will report to the Chief of Section, Property Management

Responsibilities

•Within delegated authority, the Fixed Asset Management Officer will be responsible for the following duties:
•In close liaison with Finance and Budget Section and asset holding sections of UNAMID, the Fixed Asset Management Officer implements management of fixed asset policies and framework, including the development of UNAMID specific guidelines.
•Oversees the proper maintenance of the fixed asset register by recording information related to fixed assets and ensures the accuracy and integrity of such information. Information includes but is not limited to:
a)Data relating to the stewardship and control of fixed assets;
b)Expenditures related to fixed assets;
c)Costs related to the acquisition and disposal(including transfers and retirement) of fixed assets;
d)Depreciation charges;
e)Impairment charges.
•In coordination with the Engineering Section ensures the accurate compilation of asset under construction (AUC) project costs into fixed asset accounts, and close out those accounts once the related AUC has been completed.
•Ensures proper systems are in place for the accurate tracking of existing fixed assets and manages the Outsourced periodic physical verification review process.
•Ensures proper control and procedures is established for receiving & inspection and dispatch of expendable stocks as well as of other related tasks.
•Coordinates and liaises with departments and client offices to obtain full cooperation on asset management, receiving and stock management, physical inventories and data reconciliations. Supervises the Secretariat of the Local Property Survey Board (LPSB) and ensures follow-up and implementation of the decision of the Board.
•Investigates if conditions of potential impairment of fixed assets exist; implements and monitors the annual impairment review process and the resulting adjustments in accounting entries.
•Investigates the potential obsolescence of fixed assets and implements and monitors the annual useful life review process.
•Coordinates with property appraisal focal points and ensures that property values are complete and accurate.
•Undertakes analysis for fixed assets on a regular basis and oversees the proper maintenance of financial records in accordance with International Public Sector Accounting Standards (IPSAS) Policy Framework and related UN IPSAS policies. Activities include but are not limited to:
a)Posting depreciation, impairments, revaluations, asset retirement obligations (AROs) and AUC project costs;
b)Reviewing and updating detailed schedules including annual additions and disposals, accumulated depreciation, and roll-forward tables;
c)Closing out accounts at year-end and supporting reconciliation of accounting balance of fixed assets;
d)Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner to auditors queries and/or recommendations;
e)Maintaining fixed asset sub ledgers including data entry or import of capital equipment into fixed asset sub ledgers and review of supporting documentation, as needed;
f)Confirming the accuracy and completeness of fixed asset records including system updates, manual journal entries, account reconciliations, and analyses.
•Implements and maintains the fixed asset accounting framework in UNAMID in line with the framework established by Headquarters in New York and establish detailed in standard operating procedures (SOPs) by:
a)Engaging with other stakeholders to ensure proper and efficient accounting methods as well as understanding their business needs as it pertains to fixed asset accounting transactions and reports;
b)Ensuring compliance with Headquarters' policy relating to fixed assets;
c)Developing and maintaining fixed asset accounting procedures in accordance with Headquarters' guidelines;
d)Reviewing, documenting and improving existing guidelines and instructions for all fixed asset related processes.
•Prepares different related reports for Finance and Management, prepares data-base trend analysis, as required, and provides recommendations for improvements to Management.
•Ensures accuracy and integrity of information in fixed asset register by: Monitoring the established system of controls, procedures and forms for the recording of fixed assets; Implementing SOPs, monitoring key performance indicators (KPIs), and analyzing financial records; Monitoring compliance with accounting and business policies.
•Supports the capital budgeting function. Activities include but are not limited to:
a)Reconciliation of actual expenditures against budgeted amounts and budget performance analysis conducted by a finance team;
b)Provision of inputs into budget estimates and capital budgeting preparation.
•Supports the strategic property management function. Activities include but are not limited to:
a)Participating in Property Management Groups and making recommendations on improvement of asset utilization and disposal;
b)Reviewing and updating standard costs to be applied in the system of records for fixed asset acquisitions;
c)Monitoring implementation of KPIs to identify areas for improvement, ensuring compliance with performance management policy and preparing reports and trend analysis to support performance management analysis conducted by UNAMID and Headquarters Property Management Unit;
d)Contributes to the establishment of supply chain and resource management strategic priorities and long term resource management planning of the Mission
•Provides guidance in relation to IPSAS accounting and makes appropriate recommendations to Finance and/or Management for changes in accounting policy.
•Acts as knowledge expert on Enterprise Resource Planning (ERP) system SAP Fixed Asset Module (systems, applications and products for data processing) and asset settlement processes and assists with the maintenance of fixed asset ledgers within the SAP fixed asset management module, which includes configuration, master data maintenance, depreciation calculations and reporting.
•Provides guidance to asset holding sections and guides, trains and supervises nationally recruited staff in the function.
•Performs other related duties as required.

Competencies

Professionalism:
Knowledge of IPSAS requirements in relation to fixed assets; Knowledge of property management and real estate; Ability to identify issues, formulate options and make conclusions and recommendations; Ability to apply conceptual, analytical and evaluative skills in accounting operations; Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations; Ability to draft policies, procedures and SOPs; Ability to manage a network of colleagues. Knowledge of SAP or other large ERP or accounting and logistics system is required. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges: remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensures the equal participation of women and men in all areas of work.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological Awareness:
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Advanced university degree (Master's degree or equivalent) preferably in accounting, real estate or related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Qualification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is strongly preferred.

Work Experience

A minimum of five (5) years of progressively responsible professional experience in accounting, finance, budget or administration is required. Experience gained in implementing ERP systems and in accounting for fixed assets under the International Public Sector Accounting Standards (IPSAS) or similar accounting accrual based methods in large entities is desirable. Experience in financial accounting and management is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until 31 December 2018. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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